The EU AI Act sorts AI systems by risk. Most business tools fall into the lower tiers, but teams still need to know where each system sits and be able to show why.
Keep an inventory
List every AI system you build or buy, what it decides or recommends, and who is affected. This single document answers most of the questions a regulator, a customer or an auditor will ask.
Classify and document
For each system, record its risk category and the reasoning. Higher-risk uses require risk management, data governance, technical documentation, logging and human oversight.
Be transparent with users
People should know when they are talking to an AI system or reading AI-generated content. Simple notices in the interface cover most cases.
Assign ownership
Every system needs a named owner responsible for its documentation, monitoring and updates. Compliance is easiest when it is part of normal engineering work rather than a separate project.